Prodio TIPS & TRICS

Thanks to these tricks, you will make a better use of your production system and adjust it to your needs with ease.

More then 50 tricks, how to use your Prodio’s account better.

Learn how to even better plan your production, account work at the production hall and adjust the software to what you need. This list is being constantly updated thanks to our Clients input, observations and experience. 🙂

Adjust software to your needs:

  1. Additional parameters of the product
  2. Prodio on your mobile phone
  3. Your logo in Prodio (also in the display at the production hall)
  4. Personalized order and number of collumns on particular lists
  5. Turn on product pricing service, to control your orders better
  6. Hide Prodio’s order numbers and use your numeric system
  7. Default units for measuring efficiency 
  8. Personalized machine orders on the production plan
  9. Set your “favourite” production plan
  10. Different machines displayed on different desktop panels

More comfortable work every day:

Orders:

  1. Create new products directly when adding a new order
  2. Production planning from the orders level in one click 
  3. Fast overview of total order progress
  4. Check, if you already printed technological manual to your order 
  5. Print your order (technological manual as well as bar codes to register work)

Production planning:

  1. Change the order of working operations on the prarticualar machine with ease (on the production plan)
  2. Tags for marking simultanious and urgent operations 
  3. Use tags to see clearly the product, which goes multiple times through the same machine/opertation
  4. Plan production more comfortably with a horizontal view of the working plan
  5. Automatically hide machines without orders assigned
  6. Hide machines temporarily at the production plan
  7. Minimize particular machines at the production hall
  8. Assigning employees to particular jobs
  9. Hide particular orders from a production plan
  10. Make communication at the production hall better with operation predecessors
  11. Faster production planning thanks to planning tips
  12. Checking individual machines and workers avaliability within the production plan

Production hall view 

  1. Emloyees notice board
  2. Fast orders search in the production plan (also in the production view)
  3. Make Prodio’s display better at the production hall 
  4. Hide your Client’s data or the order before production
  5. Find an employee faster on the list
  6. Don’t let workers start their work without clocking in at the production hall
  7. Show your employees at the production hall how much working time is left to exceed the set norm
  8. Set locks, so worker won’t be able to work on two orders simultaniously.

Accounting and monitoring

  1. Registration of employees check in/check out and comparison of working time on machines and employees
  2. Track workers who hang around without working on the machines
  3. Register separately time when a machine works without worker’s supervision
  4. Workers check in / check out registration 
  5. Correct the history and number of items made 
  6. Register shortages at production, a batch and the amount of raw materials used
  7. Compare with one click planned order completion time with real completion time

Interesting uses prompted by our Clients:

  1. Follow work at the construction and graphic departments
  2. Large files without uploading to the website
  3. Treat contractors as machines or operations in product technology, to follow externally outsourced procedures
  4. Register jobs not connected with production ex. cleaning, maintenenace or service

Personalized order of machines on the production plan

In most situations it is recommended the order of machines/workling stations shhould correspond with their true setting at the production hall.

How to do it:

In the left-hand menu choose Settings, and next Machines.  

The order of machines can be changed by dragging up and down items on your list.

You have just changed the order of machines on the production plan.

Changing the order of work on the particular machine 

The 90% of Prodio’s Clients follows the rule, that the list of tasks for particular machine is worked from the top to the bottom – where a worker always chooses the first incomplete order.

How to do it:

Choose the machine where you would like to change the work order. 

Click and hold the cross button and then move it up or down. 

You have chaged the order on particular machine. 

Emloyees notice board

Information about “working Saturday”, unloading the truck at the end of a working day or other important notices – now they can be visible at the production hall without a necessity of additional phone calls.

How to do it:

Go to production plan and open “Notices”.

You enter the notice which you want to appear at the production hall and click “Save”. 

The notice should be displayed at the same time on workers production plan at the production hall.

Searching and narrowing down results at the production plan 

Would you like to be able quickly to narrow down your production view to a particular employee, order or product? Use a browser (it works on both employees and managers views).

How to do it:

Once you have opened you plan click magnifier icon,

or twice letter F on the keyboard.

Wpisując tekst w pole wyszukiwania automatycznie zawęża się plan. Jeżeli wpiszesz w wyszukiwarkę nazwisko, lista filtruje się też do przypisanych zleceń pracowników.

Planning from the orders level

You can schedule the order directly from the order level, instead of first clicking production plan and next choosing an order to complete. 

How to do it:

Go to the list of orders. 

Click on the gear icon at the order, and next “Schedule” button.

The window “AdD to production plan” will open automatically. 

Make Prodio’s display at the production hall better 

Make your workers life easier and prevent them saying: “I’m sorry boss, but I closed it down by mistake and didn’t know how to log in”. 

How to do it:

At the production hall set Prodio as the start website or add it as a bookmark to favourites. A detailed manual how to do it you can find in Help window of your browser (we recommend using Google Chrome).  

Save log in password in you browser or check “Remeber me” – so your Plan would always load on opening.  

Once you display it at the production hall press F11 on your keyboard, so you can enjoy the full screen view. 

Prodio on your mobile phone

Manage your production from anywhere in the world – log in via your mobile phone.  TIP: Registration of production will also work on tablets and smartphones.

How to do it:

Open a web browser on you mobile phone and enter your account address. 

Log in to your manager’s account.

Add a website as a bookmark – next time you can access it faster.

Work check in / check out modification 

It sometimes happens that a workerer forgot to register their check on / check out – you can fix it, so the calculations and sum will be correct.

How to do it:

In Setting menu click a “Working time” bookmark.

Find incorrect or missing.

Make time correction.

Correct the history and the number of itemes made

Sometimes it happens that an employee forgot to clock in/ clock out – you can correct it, so the total number will be also correct.

How to do it:

Choose the order, which history you would like to modify and next click “See the history of the order”.

There is an “Edit” button below.

Wpisujesz właściwe dane i zatwierdzasz niebieskim przyciskiem.

Assigning employees to particular tasks 

Sometimes you need ot assign a particular person or a group to complete a task from the working schedule.

How to do it:

Choose an order to which you would like to assign employees and click “Edit production order”.

In the box “Assigned employees” choose one or more person and next click “Update”

Employees initials appeared on the production plan.

Minimazing particular machines on the production plan

Sometimes to make your working plan more clear, you can minimize the list of machines.TIP: this operation has no influence on other users or production hall.

How to do it:

On the production plan click the arrow symbol, located by the particular machine. 

Minimized lists for particular machnes.

Aby przywrócić poprzedni stan, powtarzasz operację.

Automatically hide machines without assigned orders

When some of your machines are rarely used and prevent you from seeing a clear working schedule – you can automatically hide them, as long as there aren’t any tasks assigned to them.

How to do it:

Znajdź na planie maszynę bez pracy.

In the left-hand menu go to “Settings” and next “Main” and check the box “Hide machines/operations without any orders assigned”.

Check, if the machine is hidden. 

Hiding machines temporarily on the production plan

Sometimes a particular machine is not used for a longer period of time, so it is worth to hide it. TIP: This operation  has influence on other users and the production hall view.

How to do it:

In the left-hand menu go to “Settings” and next – “Machines”.  

Find on the production plan the machine, which you want to hide and click a pen symbol. 

Change status “Active” from “Yes” to “No” and click “Update”.

Hide orders from a production plan

Completed job, malfunction, the lack of raw materials or a very long list on the machine – there are many reasons why you might want to hide some orders from the plan.

How to do it:

OPTION 1: From the production plan level choose orders to hide, click a gear icon, and next “Hide the order”. 

OPTION 2: From the level of the list of orders (“Menu”, and next click “Orders”) choose all orders to hide. 

To bring back the order to plan, filter the list of orders and activate the hidden ones. 

Hide your Client’s data or the order before production

Sometimes it is better for your workers not to know who is the customer. You can hide that information with one click.

How to do it:

Consider if it is a good idea to hide Client’s data or information about the order from you workers. 

Go to “Settings”, then “General”. 

Here you can make changes regarding your Client and the number of order. 

Different machines displayed on different panels

Is your production hall rather big with computers at opposite ends or maybe has a few seperate rooms with a computer in each of them? Display in each room relevant machines only.

How to do it:

Create a new “Production panel”. To do that go to “Settings”, and next “Production panels”. 

In the “Settings” menu, find “Machines” and click “Edit”. 

Move relevant machine to a newly created “Production panel”. 

Additional product’s parameters

Depending on the industry you work in, you need to collect different information about products – you can do it precisely and the software enables you completion.

How to do it:

In the left menu go to “Settings”, next “Additional baxes”, and “Add atributtes”. 

Create a new parameter, which you want to have for your product, ex. “Color”.

Now for each product there is an additional box and enetered parameters are displayed at the production hall. 

Registration of employees check ins/check outs and comparison of working time on machines with presence.

Regardless of having paper list or electronic cards system, it’s worth to use this Prodio’s feature. 

How to do it:

The employees register check in/check out time by using suitable buttons on the production plan. 

All history of check ins/check outs you can check in settings by clicking “Working time” (you can also export it as .xls).

When analyzing you can also sum up (and compare) machine working time by weeks and months.

Your “favourite” production plan

When you have many machines at the production hall, there is always that one “the most important”, which you prefere to see firts, when opening the software.

How to do it:

You decide, which production plan you want to see firts.

Go to “Settings”, and next “Users” and start editing a profile. 

Choose a production plan which you want to display firts, then click “Update”. 

Create new products directly when adding an order

How to do it:

When you add an order write the name of the product in a dedicated box. Click “Enter” to create a new product. 

Find an employee faster on the list

Once you employ several dozen people it may prove troublesome for them to find their name on the list each time they start or finish work. A browser comes in handy.

How to do it:

An employee opens a production order and writes next to it their name. 

The list of employees narrows down, so it’s easier to find a right person. 

Default units for measuring efficiency

Yuo can decide what is more convenient and set as default the method of measuring efficiency: numbers of pieces per hour or lead time.

How to do it:

In the left menu go to “Settings”, next “Main settings”.

Select a default unit of measurment.

Next time a technology of product is created, your default unit of measurment is already set.

Prodio in construction and graphic design departments

Would you like to manage better your designers and graphics, optimize ther work and know excatly how much the project costs you? Treat them as “machines”!

How to do it:

Create a Production Panel ex. “Graphic design department” (click respectively “Settings”, “Production Panels”, then “Add”).  

Add graphic designers and constructors as machines and assign them to “Graphic  design department” panel.

Choose “Graphic design department” as a production hall, give log in data to your graphic designer and you can start planning their work. 

Large files without uploading them to the website

It is sometimes much more comfortable to keep large files (ex. at the pront shop) as links in the intranet then uploading them to the website.

How to do it:

Create product’s attribute ex. “Links to files”, go to “Settings”, next “Additional boxes” and “Add attribute”.

In windows File Explorer copy the file path or folder path from LAN network, which you want to share. 

Go to new product and when you’re editing it paste the copied path in the box “Links to files”.

Turn on product pricing service, to control your orders better

When you accept new orders from your Clients directly in Prodio, you don’t have to remember selling prices. You can export prices together with orders, passing them onto accounting department or invoicing software. This function can eventually help you to compare production cost to completion cost.

How to do it:

In the left menu choose “Settings”, next “Main settings”, where you turn on option: “Turn on producta and orders pricing (additional boxex – the price, VAT rate, currency). 

You can permanently assign prices to products.

Once you enter a product or an order you can add thei selling proce or VAT rate. 

Create new products directly when adding an order

Do you accept many single products and don’t want to waste time preparing sophisticated technologies for them? Add technologies while creating an order.

How to do it:

Write the name of the product in the dedicated box while adding an order and press “Enter” – a product should be created straight away.  

Tags for marking parallel and urgent operations 

Sometimes you need your workers to prepare simultaniously a few elements at the same working station (ex. burning sheet metal).

How to do it:

Wchodzimy w „Edycję zlecenia” dla pozycji, jaka ma być wykonywana równolegle z inną.

In the box “tags” write “parallel” and click enter.

Repeat the same action for other parallel orders. you can add other tags ex. “URGENT!”. 

Use tags to see clearly, if the product goes through a machine/operation multiple times

there are some processes where a product goes through the same machine/operation multiple times and it’s hard to pin point which stage it is at. Tagging seems to be a great solution.

How to do it:

You can create and modify tags in “Settings”. Using contrasting colors lets workers quickly identify the tag. 

While creating the technology of product, you can use the same machine tagging particular operations without a problem. 

While planning tags will be automatically dragged to the production plan and visible from a distance to employees.

Fast overview of order’s total progress

There is no need to psend long time on searching work operations history, to find out at which stage your order is or how much time took to complete the order.

How to do it:

On the list of orders click magnifier symbol (check first wheter the order grouping is turned off), to see summery for each individual machine: planned time, completion time, number of pieces made. 

Treat co-operators as machines or operations in technology of products

Sometimes outsourced operations are a very important technological element and an employee should know whether the product has already returned ex. from anodising.

How to do it:

Got to “Settings”, next “Machines” and create a new machine with the name of outsourced process ex. “Anodising”. It would be perfect to place it at the a different panel named ex. co-operation.

From now on a stock boy passing thep goods to a contractor can click start for “Anodising”, and on returnig goods marks the operation as completed. All workers at the production hall can see whether they can continue their work.

While planning tags are automatically dragged to a production plan and they are visible form a distance fo all employees.

Register separately time when machine works without worker’s supervision.

In some manufactures machine work without employees supervision – ex.CNC machine can be left turned on all night. Register its work separately, so it won’t be confused with labour costs.

How to do it:

Go to “Settings”, next “Employees”. Create a new employee named “Automate” with a simple PIN code number.

From now on an employee clocks in on the machine a new “Automate” employee.

IT’s a good idea to assign additionaly one RFID key-fob to “Automate” employee, to make clocking precess easier.

Register production shortages as well as the batch and the amout of raw material used.

If you want to seal a production process even further start registering the reasons for shortages and the amount of raw materials used by the employees.

How to do it:

Register additional paramenetrs is very easy and accessible all the time to all wrokers. It’s enough to fill out extra boxes on the porduction plan.

To see which data is entered by the employees, you have to switch on additional collumns in work history. 

Effective communication at the production hall with operation predecessors

On the production plan orders for which the previous operation hasn’t been completed, are automatically marked with a dark color. For example: as long as the operator of the milling machine hasn’t finished his work, the workers responsible for sanding won’t be able to see the order marked in dark color.

How to do it:

How does it work?

Widok poprzedników można włączyć i wyłączyć w dowolnym momencie. Nawet na wyłączonym widoku domyślna kolejność wykonania zapisuje się z każdym nowym zaplanowanym produktem z uzupełnioną technologią. Włączenie i wyłączenie widoku poprzedników następuje w bocznym panelu lub w ustawieniach głównych programu.

Hide Prodio’s order number and use your own numeric system

Do you feel attached to numeric system you used before implementing Prodio? You can still use it, without worrying about Prodio’s numbers.

How to do it:

In the left menu to “Setting”, next “Main settings” and select option: “Mark to hide order’s number on the production plan”. 

Next, on the list of orders and others, hide PRODIO’s ID, and move to the first position “External order’s number”.

Register jobs not connected with production ex. cleaning, maintenance or service

To mange time better and further seal your production management, it’s worth to register all operations not only the ones regarding production directly.

How to do it:

Add a few products such as “Cleaning” or “Service” and create a new order for many items. 

Add a new machine to a production plan and name it “Different works”. From now on all employees could register time spent on doing these additional works. 

Compare with one click planned time and real order completion time.

Thanks to this solution you can easily check progress, without switching between different bookmars, and know whether the order is abve or under the line. 

How to do it:

Click a symbol of magnifier on the list of orders (check if order grouping is turned off first). Then you can see a summary for each individual machine as PLANNED TIME and REAL TIME and number of pieces made.

Don’t let your workers to start work before clocking in their entrance ar the production hall

If you want ot make sure that an employee won’t forget to clock in on entering a  production hall – set a lock and make it impossible to start work without clocking in.

How to do it:

Go to “Settings” and next to “Main settings”, then check the option: “Don’t let workers start their work without “clocking in” firts..

Check who is clocking in and not doing any work on the machines 

One look at the production panel and you will be able to see how many people just sit around not doing any work, and modify the working schedule to assign them some tasks.

How to do it:

Each worker who clocked in at the production, but failed to start work on the machine is marked on your desktop panel by flashing red symbol.

.   

At any time you can check in the tab “Analyses” updated work overview. It will show you how many working hours each worker has, and how many of them they spent  working on the machines.

Work more comfortably thanks to horizontal working schedule view.

Thanks to horizontal production schedule you can see more and scrolling between windows is also more comfortable.

How to do it:

Faster production planing thanks to planning tips

Use software’s automatic planning tips to help you set the starting and finishing time for the working schedule. Based on time of the last production order for the individual machine / operation the software automatically sets it as the starting time for the said operation, and the finishing time is calculated based on a production technology 

How to do it:

Go to settings and check “Planning tips” box
Właczanie podpowiedzi odnośnie planowania produkcji

When you enter many different jobs at the same time, the separate orders will indicate the finishing time following their efficiency rate, and you will be able to see a working schedule fullfiled daily, weekly or by the end of working shift

Checking individual machines and workers avaliability within the production plan

Thanks to this function you don’t have to worry, that you doublebooked a machine or an employee. You can monitor progress and track stages of work. What can you check using this function: 

  • If you didn’t assign more then one task to the same machine or operation at the same time.
  • If you didn’t assign more then one task to the same employee.
  • If the following operation in technology:
    • does not start earlier then the previous one,
    • does not finish earlier then the previous one,
    • the software accepts a situation, when two operations are simultanious or when the second operation starts slightly later, but finishes at the same time as the first one.

How to do it:

Go to settings and check “Planning tips” boxWłaczanie podpowiedzi odnośnie planowania produkcji

Plan your orders as usual and then press the “Check occupancy” button  

sprawdzanie poprawnosci zlecen produkcyjnych

Check displayed errors

Show your employees at the production hall how much working time is left to exceed the set norm

How to do it:

Displaying a history of operations and normed working time left at the production hall is turned off as default – but if you make a norm for the product automatically your employeess will see it at the production hall. 

Check if you already printed technological manual to your order

How to do it:

On your list of orders we can see, which order bar code cards have been already printed.

Printing production orders (they can be also used as identification cards at production)

More on using bar codes in Prodio: SEE MANUAL.

How to do it:

Zlecenie produkcyjne - druk pojedyczego

If you want to print cards for more positions. you can check all positions you need on the list, later choose “Checked” and press “Print”Zlecenie produkcyjne - druk wielu

Set locks, so a worker won’t be able to work on two orders simultaniously.

How to do it:

After turning on in general Settings option “Let a worker work on one order only”, the worker who will try to start the next order will receive a message to finish a current task

 

First steps in Prodio – 5 minut manual

Do you have any questions?

We are glad to help ?

Let’s chat (the right-hand corner of the screen)  or talk on the phone, call us: +48 692 450 815

We are happy to hear from you from Monday to Saturday 8.00am to 8pm

10 ideas how to produce more efficiently – a manual

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