First Steps in Prodio

We present you with the simplest tool for efficient production management, which you can implement in the time it takes to enjoy a cup of coffee instead of months. We’ll do everything we can to help you gain better control over production, increased efficiency, and more time and peace of mind. See you on the productive side of manufacturing!

Step 1: Add machines, workers and users

In the top-right corner of your screen, you’ll find the “Settings” button. Click it and choose “Machines,” “Workers,” or “Users,” depending on what you want to set up.

Machine/Operation Setup:

Here you’ll see a list of your machines and operations, which you’ll use to create the technology for your products and to plan your production orders.
If you’re not sure how to schedule production orders on the timeline, take a look here.

Configure Workers:

Here you can add workers who will record their work on the production floor. Assign each employee a PIN, a key fob, or print an ID card with a barcode to simplify work registration.

Configure Users:

Users are those who will have access to the managerial part of the program. They can add orders, production tasks, etc. To add a user, input their details, email address (which will be their login), password, and select their account type to define their permissions.

Step 2: Add Products and Define Their Technology

Open the “Products” Tab:

You’ll find this in the main menu. Click to open the product list where you can manage your catalog.

Add a New Product:

In the top-right corner of the product list, you’ll see a green “Add Product” button. Click it to open the product creation form.

Fill Out the Form:

After clicking “Add product,” a form will appear. The most important part is to fill in the product name — without it, you won’t be able to continue. But don’t stop there!
You can also complete the optional fields, which can make managing the product much easier in the future.
Add a full product description, packaging details, and attach any related photos or files.

All of this will help you track the product more accurately in the system and improve communication with your team.

Set Up Technology:

After filling out the first tab of the form, move on to the second one – “Technology”
Here you’ll define which machines and operations are needed to manufacture your product.

You can enter time standards for each operation and add any additional information that might be useful during production.

This is a very important step – it will help you plan and monitor your production process more efficiently.

Add Raw Materials:

In the “Raw Materials” section, specify the raw materials and quantities needed to produce your product. This helps monitor inventory levels and respond quickly to shortages.

Step 3: Add an Order to the System

Go to the “Orders” Tab: Located in the top menu, this tab shows all your orders.

Click “Add”:

In the top-right corner, you’ll find this button to create an order.

Fill Out the Form:

Only three pieces of information are required – the expected due date, the product name or selection from the list (if you’ve already added products to the system), and the number of units you want to order for production. All other fields are optional.
For example, the external order ID can be left blank — if you don’t enter anything, the system will automatically mark the order as “Own.”

Select a Product from the List:

If you select a product from the list, all the information you previously entered when creating the product (description, files, technology, materials) will be automatically transferred into the order.

Confirm the Order: Once you’ve completed the form, click “Save,” and your order will be added to the list with status “New.”

TIP: If your final product consists of multiple components, each with its own production path and raw materials, it’s best to add them as separate products in Prodio.

This way, you can monitor each component individually while having an overview of the entire order using a shared external order ID.

Step 4: Schedule an Order

Review the Orders List:

After adding a new order, it will appear on the list as “New.”

1. Select the Order: Use the checkbox next to the order status to select it.

2. Click “Schedule”: You’ll find this button above the list. Click to move to the scheduling stage.

3. Check or Modify Details:

If your product has a defined technology, all related details will be pulled in automatically. You can review them, make changes, or add extra information.
If the product didn’t have any technology assigned, you can now set it up and update the technology directly for the product as well.

4. Click “Save Tasks”:

Once everything is set, save the tasks. Your order will be scheduled for production, and tasks will be assigned to specific machines and operations.

Step 5: Record Work on the Production Floor

Here’s a quick guide on how workers can record their work in Prodio:

1. Open an Incognito Tab: Use a browser’s incognito mode and enter your account URL (e.g., yoursubdomain.getprodio.com).

2. Log In: Use the credentials provided in your welcome email or find them in the app under Settings → Shop Floor Views.

3. View the Production Schedule: The plan is clear and organized by machines and operations.

4. Click on a Manufacturing Task: Select the task to start work.

5. Select Worker and Enter PIN: Choose the employee from the list, enter their PIN, and the work begins!

6. Click Again to Stop Work:

Tasks in progress will have an orange status. When work is complete, the worker selects their name and fills out the form (e.g., quantity made, defects, raw material usage).

TIP: To make the work registration process as simple as possible, consider using RFID readers and key fobs, QR codes, or barcodes.
This will save time for your employees and make the process more efficient.

They won’t need to search for their name on a list — all it takes is tapping a key fob on the reader or scanning a barcode.

Step 6: Review Production Data

Let’s go back to the manager panel and see where you can find the data registered on the shop floor.

Recent Operations (Timeline):
On the right-hand side, you’ll find a timeline showing all recent operations. You can see who started a task, who clocked in, who was on a break, and other details.
This quick overview allows you to monitor activity in real time.

Work History:

In this section, you’ll find a complete record of all activities performed on the shop floor.
Use the available filters to search the list based on different criteria and view only the information that matters to you.

Browse detailed data related to specific tasks, machines, operations, and workers.

Production – Daily/Monthly Report:

This tab shows charts and tables to analyze progress, efficiency, and other key metrics.

Summary

This guide will help you dive into Prodio with ease, so you can start streamlining your manufacturing and enhancing efficiency as soon as possible.

If you have any questions, feel free to reach out—we’re here to support you every step of the way!