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Stop paying extra to some of your products!

Calculating production in Prodio system - introduction

Learn about real times and product making costs – calculate production

In the last article you learned how much you can save by introducing a simple production planning– today you we are going to show you how to save even more money, by explaining production calculation.

This manual is for you, if : 

  • You happened to work on a large scale production order and once it was completed and all expenses paid, it turned out there was no profit made, not to mention anticipated earlier bonus.  

  • You are not able to say what your real labor cost are for particular products and what’s real efficiency for particular operations.

  • The employees use paper production orders, which are analysed with delay (or aren’t analysed at all), so your conclusions are based on nothing. 

  • You are under the impression that even though your workers put overtime and claim to do their best 100% – the work doesn’t progress as fast as it should.

  • You aren’t able to compare planned lead times to real lead times, so majority of your production calculations are “wild guesees”.


If you answered “yes” at least twice,  you will find below a solution to your problems 🙂

Why paper production orders are misleading?

You can say: “I’ve already got paper orders at the production hall and people copy everything to Excel – do I really need aspecial software to get similar data?”. 

Paper orders have many disadvantages  – where one of the biggest is a DELAY IN ENTERING DATA (it takes time to copy data to Excel).

1. You don’t react fast enough and aren’t able to catch your employee „red handed” once the norms are subpar.

2. You aren’t able to find the real reasons for low efficiency, because having so many orders you can’t remember what happened a few days ago.

3. Your employees fail to fill out documents or they do it post factum, so the data you receive is incomplete or incorrect.

4. You waste money on paying for copying data to Excel – it can cost you more then a 6-month software subscription fee.

5. You have a monstrosity in form of “Excel”, which you find hard to navigate and source required information.

Registering work in electronic system is a must in 2018.  There isn’t much sense in seeking advice on improving work efficiency prior to introducing it, because you cannot work without data.  

Imagine how your work can change, when you are able to open the software and check in 2 minutes what’s happening at your production hall while having a cup of coffee in the comfort of your house. 

Please bear in mind that all disadvantages you read about regard filling paper orders / keeping work notebooks, but not employees themselves. If in you industry it is important for the employee to have actual data at their working station without going to computer desk, you can do it with one click and generate for them paper production orders with bar codes.

Calculating production in practise – learn how much it really cost you to produce a particular detail 

When you set up an account in Prodio you got an access to many different ways of accounting production and sourcing data, which you need. Here are some of the most interesting options: 

1. Work history – fast sums accordingly to personalized filters to help you calculate your production  

The bookmark work history is an easily accessible vault of information regarding working history of the whole company, where it’s saved every clocked: check in and chech out, number of pieces made, quantity and number of shortages, quantity / name of raw material used.

What’s more the software sums in the background: how long was working an employee and what was their efficiency, and if there was a norm set for particular product, it also shows how many percents of this norm a particular employee achieved. 

This vault of knowledge allows you by using filters, not only find any required operation in work history, but also gives you almost unlimited possibilities of summing (based on any parameter wanted), so you it would suit your way of production accounting. 

Rozliczenie produkcji bieżącej - historia produkcji zleceń rodukcyjnych

2. Check quickly how long it took to complete your order and whether there were any discrepancies between estimated time and lead time – total order calculation

Production accounting for order positions should be one of your favorite functions (you can find it by clicking a magnifier tool in the bookmark “Orders”). There you will find:

  • total number of working hours, which your employees spent at production divided by particular operations,
  • total number of working hours for all operations for a given position on the order form,,
  • estimated times based on technology of the product, which describe the lead time.

Practically speaking when you look only at that simple table in production accounting for particular order, you will find out whether order estimated time was sufficient and whole production profitable.

Rozliczenie produkcji dla całego zamówienia - suma czasu założonego i realizacji z zleceń produkcyjnych .

3. Do you need more advanced reports or maybe wish to account work based on number of pieces made rate – easy production accounting thanks to Ecxel export 

When it comes to advanced production accounting each company does it differently, so creating a standarized report in Prodio would be impossible.

That’s why we prepared a complete Excel export tool, so you could source required data, as well as the whole working history and have it saved on your harddrive independendly.

When you use for production accounting the number of pieces made rate, you will find here everything you need: empoyee name and surname, type of operation, nimber of pieces made, dates – just one crosstab and you are ready to sign paychecks gotowe :).

Crosstables are the best ways to get your reports, so we definately recommend them. To prepare a report based on a crosstable you have to:

  1. Mark data tables (from boxes A8 to the last row with data and collumn N) in downloaded work production history.
  2. At the top bar in MS Excel select “Paste” and “Crosstable”.
  3. Nest, in the righ-hand menu select what you want to be seen as collumns, what as rows and what should be calculated in  your report (and you can also choose what should be displayed, sums, avarage or number of occurence).

If you wish to learn more about crosstables in MS Excel (and it’s one of the best functions of this programe), there are many simple tutorial videos on YouTube explaining how to use them – just click the following link.

Rozliczenie produkcji dla całego zamówienia - suma czasu założonego i realizacji z zleceń produkcyjnych .

4. Advanced production accounting and reports in Prodio analyses module 

We will disscuss in details advance production accounting based on Prodio analyses module later , because once you start your adventure with Prodio, you don’t have enough data for online system.

Eventually you will be using analyses module in Prodio and you will be able to:

  • verify aggregated machine occupancy in particular weeks of the year (both for past and upcoming periods based on production schedule),
  • compare productivity of your whole production and productivity of particular employees – percentage of time spent on machine work (check in and check out times),
  • total sum of working hours and time spent at work daily, weekly and monthly,
  • …and many, many more 🙂


Rozliczenie produkcji dla całego zamówienia - suma czasu założonego i realizacji z zleceń produkcyjnych .

5. HR and payroll reports, work time accounting 

Thanks to a simple build-in WTR module in Prodio (Working Time Registration) your accountant / external accounting firm will have much easier task.

Open the program and go to left menu, Analyses -> Employees – HR report and you will see working hours chart for any required month, which you can easily export to PDF file.

If you need more detailed view regarding check in/ check out hours daily and for each employee, you can see it / export in left-hand menu -> Working time (WTR)

If you want to learn more about Working Time Registration (WTR) with RFID key-fobs check the following article.

Rozliczenie produkcji dla całego zamówienia - suma czasu założonego i realizacji z zleceń produkcyjnych .

Do you have any questions?

We are glad to help ?

Let’s chat (the right-hand corner of the screen)  or talk on the phone, call us: +48 692 450 815

We are happy to hear from you from Monday to Saturday 8.00am to 8pm

Try it for 14 days and change your company!

Straight away you get a complete access to all functions, so you can fully test the program at your facility. You don't have to leave you company data or telephone number- it's enough to provide your e-mail address.
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