Manufacturing MES software for coffee roasting, food and beverage industry

Quality and consistency are crucial if you’re in the food and beverage or coffee roasting business. Prodio gives coffee roasters and food manufacturers the real-time insights they need to manage manufacturing and sales order fulfilment. Features like batch and expiry date tracking help you meet industry regulations, giving you total visibility when tracking your perishable stock and optimising your inventory. After all, it is one of the most important things in your industry to know which ingredients were used in each batch and what their sell-by-date is. On top of that, you have all your product recipes in one place, so Prodio, ensures full traceability of your food manufacturing business. You can keep accurate stock of your assemblies and ingredients and get instant feedback on whether there are sufficient resources in stock to complete an order.

In your industry, trusted us:

  • food processing and food manufacturing companies,
  • coffee producers,
  • producers of meat preparations,
  • cheese producers.

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Start 14-day free trial     Quick wins with Prodio     Industry tips&tricks

“Prodio helps to improve the production process. Our customers can log into the B2B panel to check the progress of their orders”.

Guido Vreuls Company Owner

We have been using Prodio for more than one year, making work in our printing house much more efficient. Graphic designers can work much faster, so the progress on all projects is rapid. The communication between the sales reps and the shop floor has improved. We are also able to control orders and complaints. What’s crucial for me is that the implementation itself was straightforward. The workers could learn how the software works quickly, so they didn’t protest against changes.

Przemysław Company Owner


Effective production planning and costs tracking.

Stop filling out manufacturing order forms manually!

The food and beverage industry isn’t the most straightforward business to run. There are numerous legal requirements for food safety, making product traceability essential. While starting, you might manage with pen and paper or Excel spreadsheets for some time. This becomes more complicated for several reasons as your manufacturing company grows or during periods of high demand. Even one typo or failure to update a spreadsheet can have heavy consequences, and it only takes one untraceable faulty ingredient batch to inflate your costs dramatically. This happens because manual processing and paper manufacturing management methods are error-prone. Instead of working with pen and paper, print a clear manufacturing order with just one click. Prodio ensures it will have all the necessary completion parameters there, and, as a bonus, you get bar codes, so work registration is even faster.


Ingredients consumption and batch tracking

As a food manufacturer or a coffee roaster, you also need to know what you have in stock, how soon the work needs to start, what’s committed to orders, and when they need to be shipped. In short, you don’t want to manage it all with only a spreadsheet or, worse, a paper notepad!

Prodio manufacturing software helps with batch tracking, so you can follow the progress of each batch of products, and product recipe, so you’ll always have control over what’s required for every speciality coffee product, beverage or food product you stock and sell. Without the right data to trace a faulty batch, you would need to recall all your products, resulting in higher production costs and upset customers, potentially damaging your business’ reputation.

Prodio also supports batch and expiry date tracking, ensuring industry compliance and total visibility when tracking your perishable stock from materials to finished products.

With our moving average cost feature, you can also keep track of your outgoings, which will help you track your spending on ingredients over time.


Build your products database

Ensure your shop floor staff know what’s needed for every product. Create detailed and rich product recipes, track perishable inventory, and get your entire warehouse in tip-top shape to make production as efficient as possible. Thanks to Prodio, you can have all recipes, ingredient lists, blends, mixing instructions and processes used to manufacture any food or beverage products in one place. Floor-level employees have access to the information they need to complete manufacturing orders, and production managers have a complete manufacturing overview. By creating the technology of your products, you can eliminate mistakes and complaints and build a complete product database. This is one of the benefits of digital manufacturing. You can stay on top of the stock, sales orders, and production at all stages of your product lifecycle.


Track and analyse costs with ease

In your industry, it is important to adhere to safety standards while improving product quality and reducing production costs in one go. It is also helpful to know how productive each worker is, not only to calculate their salary, but also to have clear productivity measures and know exactly who was responsible for which task. 

Prodio gives you instant access to necessary information. You can:

  • export necessary data, i.e. work history, to MS Excel, where remuneration will be easy to calculate,
  • track manufacturing costs based on your bill of materials (BOM) and production operations,
  • calculate and estimate labour costs,
  • keep control over perishable stock and ingredients 
  • real-time view of what is happening on your shop floor

Manufacturing Software Features

Everything you need to run and manage a small manufacturing business

Online production planning and real-time progress tracking

From any place in the world with just a few clicks create a production schedule then share it via a web browser with the shop floor.
Communication between managers and workers doesn’t have to be messy or difficult.

Check out production planning module

Shop floor control and work in progress tracking

The workers register the start / the end of each operation, indicate the progress, and add extra comments using an easy online template.
You can view task updates in real-time, monitor key metrics, make accurate decisions and keep everything on track.

Check out shop floor control module

Orders and products management

Regain control over orders thanks to an easy online view. Track lead times and get optimal efficiency.
You see who’s working on the job, where in the production process it is, and if you are going to meet the delivery date.

Check out orders and products management module

Time and attendance tracking

Turn time into money, capture every minute of every day, prevent lateness, and never miss a second of chargeable time again.
See who’s on shift, who’s running late, who forgot to clock-in/ clock-out, and who’s on break.

Check out time and attendance tracking module

Products database and your company knowledge management

The more you use Prodio – the greater technology of products is created; thanks to that, new employees’ training process will be easier, faster, and the knowledge will stay in the company.

Check out product database module

Friendly inventory of raw materials and finished products

Control stock levels and material flow without hundreds of limitations as in ERP systems. Order materials straight from your suppliers in accordance with the planned demand. Keep your warehouse organized with barcode labels, EAN codes, and multiple warehouse management.

Check out inventory module

Get rid of paper ordersand track your production right now!

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Tips and tricks for your industry

Check how to customize your new manufacturing software

Prepare product templates – fill out customised client boxes.

For example: instead of creating a product and technology for each ordered item, prepare its template with the whole technological process, operations, machines, and step-by-step procedures as well as expected efficiency.

When the Client orders an additional batch, you choose this item, and in new boxes, add any special requests, flavouring, allergens, packaging or method of delivery.

How to add additional product/order parameters? 

Use accelerated production registration with bar codes on many devices.

When you move very fast from order to order, making the whole process as easy as possible is essential.

Print manuals with bar codes, which you put at the production hall – see how?

Short-list with other suggested settings and useful tricks in production management:  

1. What is best to write down and set as “product” in Prodio:

If you regularly make-to-stock products, it is good to create a product database. Add technology, raw materials and documents if you make-to-order products creat the Product template, which can be customised at each stage. Add technology to a product – the work will automatically be divided into suitable machines/operations. You will be able to change the technology when planning a manufacturing order. Remember, you can duplicate it to use later while preparing another order.

2. Production plan – what can you set as machines/operations?

Add all machines you use on your production floor (by name), and manual operations. You can also set as Machines/Operations your workers - each of them will have the list of tasks (it works well with simple processes and micro-production)

3. Production schedule – tips regarding displaying and planning

Make sure you show only important information needed to complete manufacturing tasks. Customise your production schedule in Settings. Use operation predecessors to know which tasks are ready to continue work, so the second operation can’t be started if the previous oone is not finished.

4. Additional boxes worth adding for your branch:

Wide variety depending on what you do ???? For orders: Packaging method Storage method Delivery method Sell-by-date Possible allergens

5. You may find interesting:

We know that each manufacturing company is different and has other needs- that’s why it is best to have a quick, free DEMO presentation, where we show you how to adjust your Prodio account to your specific needs.

Frequently asked questions in coffee roasting, food ans beverage industry

1. 1. Is it possible for the one operator to operate multiple machines at the same time?

Yes, it is. Otherwise, it wouldn’t be possible to register production effectively in your branch.

2. 2. Is it possible to include additional procedures such as machine set up or packaging?

Yes, it is. It is possible to create different technological sequences as the product’s technology part is displayed on the shop floor.

3. 3. While working on different projects Clients trust us with their documentation which is often confidential - is Prodio a safe solution?

We do our best to safeguard your secrets – it is clear that the future of our business depends on it.
In 90-95% of cases, data in Prodio is more secure than saved locally:
– connections to the web browser are encrypted,
– the server is located in one of the leading and best-secured data centres in Europe,
– in our company, only two people have access to complete data, and they have financial liability,

– together with security experts, we request a paid simulations of hacking and breaking in to assess and update the level of security,

– separate server archives data a few times a day.

We are ready to sign an NDA agreement upon request of our regular Clients.

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