Karolina Rutkowska 
Table of contents
We keep in touch with our clients, especially in the first month or two after implementing Prodio production management software. It’s when most questions appear, so constant support is very important. Many companies’ experiences show that they are sometimes frustrated or upset after introducing new manufacturing software. But why? They should be pleased as Prodio helps to solve many of their problems straight away. In this article, we put together the most popular complaints from our clients. You might be surprised by them!
Norms out of thin air
Many of our clients start to panic after the implementation of production management software, because they realize that the norms they’ve been using for so long are completely useless and unrealistic.
- Some of the products they considered a slam dunk were underperforming (at least at the current pricing). For many months the company was making losses, unconsciously paying extra for these products, because the costs were calculated a long time ago, and did not include everything.
- There is a second group of products which make money for the company. Nobody thought them so profitable, so they might have been undervalued.
As a company owner, you are naturally upset when you see how much money has gone down the drain over the years. Why didn’t you think about manufacturing software years ago? Instead of making a hefty profit, the more orders you accepted, the busier you were, but there was not that much money coming vs money invested. The implementation means a tough lesson: it’s high time to:
- revise profitability of contracts/orders
- set adequate pricing
- include machine changeover time and setting up
- prepare offers based on the calculation of the actual cost
- estimate and evaluate
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Promises made, and now where am I?
- Once you enter all orders into your manufacturing software, you can get a clear picture of how many projects you committed to and which of them are overdue. It might be terrifying to see the number of tasks and products you promised to deliver. When the projects were kept in different places (Excel spreadsheets, paper notebooks, emails, your notes), it was hard to get the scale of the problem. Now you have them in one system, and it is really scary to see all looming deadlines.
- Even when you use some kind of inventory or accounting software, it only shows the number of orders without a clear indication of how many items are in each of them. One order is shown as one item (even if it consists of multiple positions). In Prodio, you see everything at a glance: orders with their status, time left, due dates and deadlines. That’s why company owners are horrified: how could we get so behind with things? Of course, when you use the list of orders in production management software, you can straighten things step by step, catch up and make sure you never make the same mistakes.
Time tracking and attendance
Sometimes the implementation of production management software is postponed because of fear of the reaction of your team. What if the workers decide to quit?
It appears that people work better than you thought. They want to take pride in their job, show good quality, get praise, and see that their effort is recognized. Manufacturing software where all tasks are clear, priorities set, and jobs assigned makes their work easier. If you won’t track every second of their time or become a slave driver, you will have workers on your side very quickly. The atmosphere will improve because it is clear who is responsible for which task, and each mistake is not automatically the worker’s fault.
Magda Fic