How production management software can practically simplify ISO9001:2015 system in your company?

In 5 points we show you how to reduce the number of documents in quality management system and improve the level of work.

How did you come across ISO 9001?

  • Obtaining a certificate ISO 9001:2015 or other quality system was imposed by one of your key Clients.
  • You decided to implement a quality system to standarize procedures and  improve funcionality as you had some organizational problems.

Regardless of your motivation  to make changes, we suspect you might feel a little bit dissapointed. Even when you really worked hard to implement ISO 9001 system.

  • Even though many procedures were created and you agreed in writing the way they should work, it has nothing to do with practise. 
  • The workers at the production hall spend long time filling different orders, working cards, etc. but this paper work doesn’t translate into real decission making process.
  • There are many interesting rules and monitoring procedures, but they exist only on paper, not at the production hall.
  • You are under the impression that your solutions are for your clients monitoring requirements or for auditors, who come once a year.

If any of the above symptoms apply to your business check how production management software, can help you:

1. You can get rid of binders full of products documentation and make sure your employees always have updated information.

Thanks to Prodio database of your products all necessary information automatically go from operator to production:    

1.You don’t need binders with outdated documentation, because Prodio’s database of products updates automatically. 

2. You don’t have to mark and set the vertion of documentation  – Prodio shares dates of changes and the login of a person who made them. 

3. The problem with “Knowledge management” with ISO 9001:2015 is automatically solved. Some companies don’t know how to deal with required norms. When product data is collected at the real time and next analysed, thanks to employees comments, complaints or remarks, this problem disappears.

4. The employee always has updated information about the product, because of that the standards regarding communication and information flow are met. Thanks to technology of production a comment can be directed to a particular operator. 

Additional application of this solution:

Influence on Clients image for auditors – especially in case of big companies. 

Let’s be honest: the bigger a company is, the more probability of using “oldfashioned” ERP program. Imagine auditors surprise when they see computers for employees at the production hall in a small manufacture. Many times Prodio was a trump card and a strong point in negotiations in automotive industry audits or for other important market players.

A Perfect place to show correction measures

Instead of creating correction measures especially for audit, add to Prodio updated manuals or photos of product defects and information about what should be double checked during monitoring based on real problems you encountered. Not only you will improve actual quality, but also lower defect rate and gain auditor’s respect because your right attitude to ISO 9001:2015 correction measures.

2. You don’t have to print paper production orders and working schedules.

One of the most important elements of all quality systems (and quite correctly, because it’s one of the main points where complaints arise), is communication between production and the office – which basically means giving commands.

Practically speaking it means, that all parameters are copied from order to a production order and passed onto employees, or a catalog with photocopies and drawings is ready to be taken to a production hall.

Once you use production management software, such as Prodio: 

1. You don’t have to supply any papers to the production – both order and product parameters are in the system. 

2. The employees always know what to do – not only they don’t have to look into documentation, but also your presence at the production hall is no longer necessary, because production plan is available online.

3. No more lost orders and technical drawings at the production hall.

Additional application of this solution :

Add permanently quality control procedures and additional manuals to machines and operations on production plan.

Instead of putting documents which each employee should know or necessary manuals (ex. machine maintenance) at the production hall, you can add them  in production plan permanently as lines attached to particular machines or operations, to eliminate paper documents.

Lower the number of mistakes at the production hall 

We hope that so far you visualize how different your production could be with less products wasted and mistaken orders avoided, once the communication between employees and information flow were working efficiently. It’s true –  and as many companies indicate, the changes are immense and effects quite spectacular.

3. You can finally abandon painstaking filling of work cards and orders at the production hall and increase productivity.

Identification and traceability the (possibility of recreating working history) are the basics of quality norms. There is a necessity of registering work by employees hence the overwhelming number of notebook pages, order cards or registers full of signatures.

Once you use production planning software, such as Prodio: 

1. Instead of writing, it’s enough to use key-fob and a reader, which replace a signature and employees ID.

2. The whole working history is in the system – it’s created automatically, once the working operations are registered in the system by employees.

3. Fast filtering and access to working history – it’s easy to find anything in the system, as the data is stored in the database, it takes only a few seconds, not hours, as before. 

4.You can control analyses and monitor efficiency at the real time – this allows you to improve production and find unprofitable orders.

Additional application of this solution:

Normative requirements regarding monitoring and process analyses are  met automatically.

You can easily answer auditor’s question about methods used for monitoring processes: just a few clicks and you get a satisfactory response.

Improved efficiency of your team

Using computer or other tool which sums real working time (not a piece of paper where anything can be written) improves significantly work efficiency.

4. Get rid of all forms, which got on your nerves before each audit.

Once you use production management software, such as Prodio: 

1. Ongoing production can be marked with bar coded order cards, printed directly from Prodio – it’s enough to add such card to each pallet or package to see clearly what they contain and whom are they for.

2. Register incompatible products and assess your team from the point of product defectiveness – in Prodio an employee gives the number of deficiencies and the reason for it.

3. You have updated order statuses and dates of confirmed lead date – it all goes through the list of orders, which you use daily, hence it’s updated.

4. You can use Prodio’s ID as a batch number or products ID numbers, which you can place ex. on the boxes or qualitative documentation.

5. Thanks to additional boxes during work registration, you can easily register a raw material batch number used for making product. It can be particulary useful for automotive industry companies.

6. The complaints are added to the list of orders – thanks to that you avoid the necessity of creating an additional list.

Additional application of this solution:


Eliminate unnecessary procedures and limit documentation to bare minimum.

Practically speaking new norm ISO 9001:2015 allows to replace written documents and procedures with algorythms and programes, which regulate pace of work. In that case is there anything better then production management software?

Do you have any questions?

We are glad to help ?

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