Effective production planning and costs calculating for TOOL SHOPS

When others admire your modern tooling centers, they might be uder the impression that you are filthy rich. But we know the truth about the huge labour costs, leasing installments and tools. Sometimes efficiency of just 4-5% higher than your competitors decides that the business is worth doing and you don’t pay into it.

Together with the gems among Polish tool shops we developed a production management system, which can get your company to the same great level as your tools, within just a few days and for a fraction of costs of implementation of ERP. On one hand, we focused on controlling hundreds of components you have, on the other, we would like to give you a hard proof data on products profitability and calculation.

In your industry trusted us and brought in their know-how, helping to develop the software to suit ideally your needs:

  • all type of tool shops
  • with 8 to 80 employees hired, providing service for clients in the whole Europe
  • from such simple products as drills, through all types of plates, electrodes 
  • to injection forms, consisting of more then 1000 elements

Smart and simple production planning and calculation in tool shops

You can find easily where the  production of particular tool got stuck and make necessary changes

The employees register their real time progress at the production hall, and you can see with just one click, thanks to smart filters settings the stage of production of tens and hundreds of elements, which are components of a given produced tool. Quick overview of order’s progress.

You can make real time changes in sequence of operations from any place in the world and those changes will be  displayed straight away in your production hall and visible to your employees. What’s more it is easy and intuitive, so within a few hours you will be able to find your way round better, then in MS Excel, with the great advantage of Prodio being always up to date with real production data.

Stop wasting time on typing data into Excel and monitor time used for production.

If you don’t copy data from work cards and type it to Excel daily, you might not have the chance to catch up, and that delay can cause chaos and prevent real time reaction. 

In Prodio with one click of magnifier tool on the list of orders, you can see clearly how long particular operation took and how it corresponds with preliminary time set for the project. This function can be also used for motivating employees, as when they see their real work progress they can work harder to fit in alloted time to earn their bonus – LINK.

Quickly add component elements,  your constructor will complete the technology – and you account for his work

When you add a new product in majority of production management systems you have to divide it straight away into components and set technology – IT IS IMPOSSIBLE TO DO IN PER UNIT PRODUCTION. Practically speaking it takes a long time to change customer’s request into specific product consisting of different parts. In Prodio without any problem you can add component elements in latter stages and complete technology and documentation – you can even – add up/change the structure during production process (as the practice often dictates what and how is it going to be processed first). What’s more if you treat “Technology Preparation” as one of the operations in the technological sequence , you will be able to account for technologists/programers working time, and workers at the first machine will know whether they can proceed with their work as the documentation is ready. Learn how to make communication a the production hall better with operation predecessors

Tips and tricks, how to adjust your new production management software

Easily split complicated tools into parts

Quickly add positions from the orders level and next register technologists work

Multielement products, as a form divided into smaller parts:

  • We write the name of a form as an external order number,
  • Next, choose elements of form as products to this order (you can create them by writing the elemnt’s name on the list of adding order and click enter; later in the products bookmark fill out the technology),
  • Some companies use the “Client” box to name separate elements,
  • This approach enables getting any data from crosstable after a history export to xls.

This is one of the most favourites ways of working with Prodio – it’s tested to be useful in providing valuable data.

  1. When you know what’s on the list of your component elements, you can create them one above the other from the orders level. (see how).
  2. Next in a contruction department add ex. constructors or programmers as machines and track their progress in Prodio as elements of technology preparation (see how).
  3. Constructors update used technology at real time, attach drawings, programs on machimes and pass it on.


Use printed production orders, even when you use bar codes.

The cards, together with a technological guidelines (see how to do it) can work as products ID card and follow it through a production process – some companies aso use stickers, generated directly from the software for particular elements of form to make things even clearer.

Use MS Excel for better analytics and make your work even more comfortable

When you use MS Excel exports you should find interesting:

  • possibility of downloading the whole working history for particular elements,
  • total orders progress including standarts.

This combination allows to get any data regarding a form production/tools in an easy way. It is also possible to reverse the process by importing data.

Short-list with other suggested settings and useful tricks in production management:

What is the best to write down and set as “product” in Prodio:

As mentioned in the Tips section – the best way is to write component element as a product, and a completed product as the external order number. When you also register assembly and mounting times, it is worth to write the main element apart from the list of elements.

Production plan – what can you set as machines / operations?

It is very important to divide to desktop panels (ex. every department can see its machines/operations) constructors/ programmers as separate machines. You can also add as machnes the main providers in co-operation – it will be clear where the product got stuck, when it’s not in-house.

Production plan – tips regarding displaying  and planning

Choose a horizontal view in settings and devide it to separate production hall panels – click here

Additional boxes, worth adding for your branch:

Link to documentation in LAN network – if you have many large files and  tones of documentation which you don’t wish to upload to cloud for safety reasons.

Additional TAG-s at the production hall and in the product categories

Types of  mount/ processing. Names of larger component elements.

Frequently asked questions in  TOOL SHOPS industry

Is it possible that a few employees/ workshops will prepare one element for a few days?

Yes, it is. Their working time will add on and sum up. It is a very interesting solution regarding night shifts, when machine can work by itself and it can be clocked on as ex. “Automate” employee – see more 

Is it possible to somehow include operations in the co-operation?

Yes, it is. Many of our Clients create additional panels named ex. Co-operation, where particular providers are set as machines. Read more

Is it possible to put data for analyses MS Excel file?

Yes, it is. You can put all production history to one clear xls file, designed to simplify storaging all analyse data.

How to set work, when an employee goes home and machine is still working?

You can create an employee named automated and once the person finishes their work, simply clock in “Automate” to continue working.

Start now!

Try Prodio without any commitements - you have 30 days to check all of its functions in practice. After your trial period ends you can siply leave your account or continue work as our Client. Would you prefer to talk? Don't hesitate and call us from 9:00am to 9pm !
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