How to avoid unsuccessful manufacturing software implementation? Common production planning and scheduling mistakes.

Nowadays manufacturing is a detailed interplay of human and material resources required to manufacture often complex products with tighter margins and shorter delivery schedules. As a result, manufacturing planning, control and scheduling have become more important than ever as a variety of materials and labor need to be seamlessly coordinated to meet customer requirements and evolving market demands.


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Here are 5 lessons, which will help you to avoid possible implementation mistakes.

Failed software implementations are typically a taboo topic in the manufacturing world and are often swept under the rug. 

The reasons for failure could be numerous from the lack of engagement in the project and lackluster support of manager, to wrong choice of software, which doesn’t function as promised where resources and training needed at the start were underestimated.  

Have you had any problems with implementation? You don’t know how to deal with them?                



In this article you are going to learn how to go through implementation process successfully.

Setting up a test account does not mean that you automatically become our Client, i.e. we are cooperating with some large companies being their inspiration to simplify ERP systems as well as students. However there is a group of cooperators who haven’t become our Clients so far, although both parties tried their best to change it.  


There are many manufacturers in our database, which considering their industry profile, history, goals, etc. are the perfect match for our production planning software, based on many years of our experience. We create the best solutions to facilitate their daily job. But they still failed to use these solutions. Why?


Let’s study these 5 typical mistakes to make sure you will not repeat them.  

1) Perfect theory.


You don’t want to be a fool: you’ve read many online guides which warn that choosing  software to suit your specific manufacturing needs and requirements is a cautious and lengthy process. You want to make sure, that all features and functions are the same as promised during the sales pitch. 



You have been searching for effective solutions for some time and came across Prodio. Finally, after observing it for a while you decided to set up your account. Being a conscious client you also made sure to prepare a list of questions regarding settings, potential problems and difficulties. You are well aware of the fact that things at the production hall must work without a hitch from day one. However everything you did so far was only in theory, not in practice. 


Regardless of tips we give you – reality will put all of them to the test the most effectively. Eight in ten potential problems solve themselves as soon as you use testing software in your manufacture, so no more theory, start practising! Otherwise you will get stuck in your own quest for perfection. Remember, that if ex. after 3 weeks you decide to change the idea of organisation, you can always phone us to zero your account, so you can start from scratch. 


2) Let’s start after the season ends 


Some people offer Prodio solution, they seem very nice, so you decide to meet them. In the conversation it turns out that this lovely and creative person had already a company, which had grown so big, that finally went down, as it was impossible to control the whole project. Now, to avoid making the same mistakes, they want a fresh start to try once again, but this time with Prodio software. Hence the reason for the meeting. 



Than, six months pass from the last meeting. There have been all kind of excuses: from the large number of orders, to lack of time and employees holidays. It is the middle of the season, but it seems that the same mistakes get repeated and repeated – but why? How much time and money must be wasted to finally find a few hours for constructive optimization? That’s when you ask yourself a question: “Why haven’t we started earlier?”. Here is a perfect example to illustrate this situation.


3) All in one package


We are not talking here about large companies, which search for extended ERP systems, as for them Prodio would be too simple (these leads we direct straight to our competitors). We rather mean small manufactures, which don’t have large orders and warehouses, and simply wish to invest in advanced production, inventory and accounting software for their business.

The common feature of these relations, apart from integration, is simplicity, flexibility and ease of all formalities. That’s the appeal. In the meantime you have to remember, that the software cannot read your mind (especially, if it is an off-the-shelf ERP system), so unless you feed it a lot of data you practically will have to create everything from scratch. Over-customization can result in a lot of time and effort and makes installing the next release costly and difficult. It will also limit flexibility, and hinder your daily tasks, so you can as well throw it to the bin. 

It makes more sense to start from something simple, i.e. Prodio, learn step by step and than move onto more sophisticated solutions when need arise.   

4) I don’t have my data, because it’s in “the cloud”.

Once again we are not focusing on the big companies, but rather small manufactures, which usually don’t have any data archives, encrypted hard drives and use poorly secured Wifi networks.

It is believed that for those small manufacturers it is a much better solution to store all software data at the external server with encrypted connection, which is simpler, cheaper and more convenient in comparison with internal infrastructure.  


A little digression: if you plan to escape to a task haven, where extradition laws do not apply, to live long and happy life it is estimated that you would need at least 7 million euros. Is your data really worth to so much to risk its sharing?  


5)  I can’t afford it


You might expect, that my next argument will be spending our 100 or 200 euros per month,  in comparison with systems costing 100 000 euros, but that’s not how entrepreneurs think. The software is an investment, which should be worth each cent spent, where large manufactures spending regularly millions of dollars, still are in the black, so let’s rephrase that question.

Is 5% a lot for you? If it isn’t, so when you employ 15 people at your production hall, you spend about 30 000 euros per month on their salaries. If you increase productivity (better planning and accounting, improved control and less deficiencies) just by 5% you get 1 500 euros per month, minus 197 euros of software subscription fee, so you are 1303 euros in plus each month which makes for 15 636 euros in a year time. You are right – you can’t afford to buy Prodio.


We hope, that those 5 lessons were informative and showed you how to go through Prodio’s software implementation process smoothly, without unnecessary stress. 


If you want to save more money click here to read on.


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